Inventory control 1

Inventory Control

Inventory control 1
Minimize production stoppages with accurate, real-time inventory management.


“The more inventory a company has, the less likely they will have what they need.”
– Taiichi Ohno

Inventory Management

  • Assign comprehensive part definitions including variable length part numbers up to 30 characters long, extended part descriptions, user-definable fields and supplier information
  • Assign multiple warehouse locations for a part and/or multiple locations within a single warehouse
  • Inter-site/warehouse transfer functionality
  • Issue floor stock items automatically
  • Perform automated physical inventories, cycle counting and ABC analysis
  • Maintain container, dimensional and consignment inventories
  • Report on inventory aging
  • Cost methods, including Standard, Actual, LIFO, FIFO and Lot Specific by item
  • Multi-lingual item descriptions

Get Overview

large full warehouse

Cycle Counting ​

  • Multiple ways to determine the ABC Code on items (year-to-date usage, future usage, or unit cost)
  • Mass update to determine cycle type, cycle frequency and last count date for items
  • Exception reporting that does not allow records to post until corrected, such as
    • Item is not in Items​
    • Stockroom location not found
    • On-hand quantity is not equal to on-hand quantity when cycle count is generated
  • Eliminates the need for yearly physical inventory counts​
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CloudSuite Industrial and Physical Inventory Process

  • Freeze/unfreeze inventory
  • Use inventory tags or inventory tag sheets
  • Generate inventory count for every item/location/lot/serial combination
  • Set approvals for physical inventory
  • Void/unvoid inventory tag sheets
  • Generate blank tags or sheets
man in tie with tablet scanning sku in warehouse

PROCUREMENT - Purchase Orders (POs)

  • Generate unique PO requisition number automatically
  • Create POs for inventory and non-inventory items
  • Create PO requisitions from customer order lines, customer order blanket releases, estimated materials, estimate project resources, job materials, project resources and transfer order lines automatically
  • Convert approved PO requisitions to purchase orders automatically
  • Enter POs, order receipts and returns in real-time and let CloudSuite automatically calculate the adjustments to POs
  • Purchase materials directly to a job
  • Link PO line item to a specific job requiring that item
  • Maintain blanket POs, supporting multiple delivery schedules and shipping addresses
  • View planned costs, actual unit cost, promise dates and due dates for each line item
  • Maintain visibility into the lifecycle of a PO through the PO document lifecycle form

CloudSuite Request for Quote

Users create and maintain within their SyteLine (CloudSuite Industrial) system the RFQs they send to potential vendors and subcontractors.

  • Multiple price and quantity breaks
  • Predefined vendor sets
  • Automatically generate vendor list
  • Multiple quote distribution via email, fax or mail
  • One-time vendor support for quoting purposes
  • Multiple selection methods

Goods Receiving Notes (GRN)

  • Consolidate multiple Goods Receiving Notes under one voucher
  • Generate a voucher for a specific GRN
  • Create GRNs from POs or posted receipts
  • Create a GRN record when an Advanced Ship Notice is sent by a vendor automatically
  • Use in place of packing slip for three-way matching

Shipping and Receiving ​

SyteLine (CloudSuite Industrial) Shipping and Receiving are online transactions that are easy to use, efficient, and cost-effective. You get

  • Hard and soft allocations/reservations
  • Picking and Packing lists
  • Delivery Orders
  • Goods Received Notices
  • Advanced Ship Notice
  • Available to ship analysis
  • Multiple units of measure
  • Pick, Pack, and Ship workbenches
  • Package label integration
  • UPS/FedEx Integration (not available for Cloud)
  • Receipt rejections and reason codes
  • Landed Costs
  • Create payment vouchers from purchase order receipts
  • Create invoices from shipments to a customer
  • Shipment of non-inventory items​

Get Overview

Inventory control 4

Vendor Portal

The SyteLine (CloudSuite Industrial) /Process Vendor Portal enhances your vendor relationships by giving them direct access to ERP data that they care about. Viewing purchase orders, viewing consigned inventory, responding to a price requests, or updating a due date on a Purchase Order can now be handled directly by the Vendor.  Vendors can also submit new price breaks for their contracts.

Along with creating communication streams, the Vendor Portal can house product and support documentation and videos, while providing a graphical view of the vendors’ on time delivery metrics.

infographic global connectivity